Current Openings
At CityStaff, we receive new positions every day. Here are just a few of the positions on which we are currently working:
Administrative Assistant
Trade Association, Washington, DC
Temporary to Hire Position, Salary up to $40K
A trade association in Washington, DC is seeking administrative support for the Executive Assistant to the CEO, to ensure that all administrative tasks are handled in an accurate and timely manner.
Duties and Responsibilities :
Qualifications:
- Meticulous attention to detail, resulting in consistently accurate work and no loose ends
- Professional appearance and manner befitting the CEO’s office
- Effective written and verbal communications skills with a wide range of people
- Flexibility with frequently changing circumstances
- Accountability for learning and performing job functions
- Collaboration with co-workers to effectively meet team and organization objectives
- Medium skill level in Microsoft Office products, including Excel
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Receptionist
Association, Washington, DC
Temp-to-Hire Position, Salary up to $33K
A trade association in Washington, DC seeks a professional Receptionist. The candidate will serve as the primary receptionist for multiple floors. Duties will include receiving incoming calls and providing general information and direction to callers and visitors. Additionally the position will provide back-up phone coverage for the Help Desk.
Experience and Qualifications:
- Previous reception experience strongly preferred
- Computer experience necessary including proficiency in Outlook
- Keyboarding skills: approximately 40 wpm
- Must have strong customer service and communication skills
- Ability to handle a variety of tasks in a busy work environment and work independently
- Ability to transmit information clearly and accurately
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Administrative Assistant 2
Commercial Real Estate Firm, Washington, DC
Temp-to-Hire Position, Salary up to $40K-$50K
A commercial real estate firm seeks an Administrative Assistant in their Washington, DC location. This position will be responsible for coordinating and performing various administrative duties and activities for the Portfolio Management Director and Portfolio Management Department. Specific responsibilities include but are not limited to:
- Provide phone coverage, screen calls, communicate messages, and expedite/route calls to other areas as needed. Take initiative to assist callers when Director or Manager is not available
- Assist staff with requests for administrative matters including, but not limited to, assistance with presentations, assistance with supply orders and scheduling of meetings
- Coordinate all Travel Arrangements with Preferred Travel Agency, including Flight, Train, Hotel, Car Rentals
- Coordinate meetings in Outlook, reserve conference rooms, arrange for breakfast and/or lunch. Prepare required materials for distribution. Notify Managers of last minute calendar changes that may occur within the day
- Prepare, process, track, and reconcile employee expense reports within corporate timeliness and policy
- Pick-up, date stamp and deliver mail, faxes and overnight packages to appropriate Team Member
- Coordinate mailings, fax transmissions and copy assignments
- Prepare and edit various documents in Word, Excel and PowerPoint
- Complete bi-weekly timesheets using ADP system
- Assist Managers and Team with special projects, reports and correspondence
Skills & Experience Required:
- Requires 2 years of administrative experience and superior computer skills
- Advanced knowledge of Word and Excel
- Ability to type a minimum of 60 wpm
- Ability to set and prioritize competing work requirements and initiatives
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Accounts Payable Specialist
Consulting Firm, Washington DC
Temp-to-Hire Position, Salary up to $50-$60
Rapidly growing Washington, DC-based national consulting firm seeks a senior level Accounts Payable person for a newly created position. Reporting to the Controller, this successful candidate will be responsible for the management of the day-to-day activities of the accounts payable department. The ideal candidate will be a sharp, dedicated, detail-oriented, inquisitive, and flexible individual who will be able to adapt to a fast pace and frequently changing priorities.
- 4-year degree, preferably in Accounting; plus 8 years of experience
- Strong skills in Microsoft Dynamics Great Plains and Excel
- Project accounting experience is a plus
Duties:
- Responsible for the review of all employee and consultant expense reports to ensure proper documentation and adherence to company policies
- Responsible for the reconciliation of company credit cards
- Responsible for preparing bi-weekly consultant payments
- Responsible for ensuring that vendors are paid in a timely fashion
- Reconcile various general ledger accounts as requested by the controller
- As needed, step into the role of processing accounts payable, accounts receivable, cash receipts, and/or staff credit card statements
- Maintain and promote use of effective financial controls, procedures and systems; assister controller with researching and resolving issues
- Assist controller in organizing documentation for annual audit
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Office/Business Manager
Publishing Company , Alexandria VA
Temp-to-Hire Position, Salary $60-$70K
A publishing company in Alexandria, Virginia is seeking an Office/Business Manager to provide general office management, bookkeeping/job costing/client invoicing, advertising sales coordination and serve as IT liaison to outside company
Duties and Responsibilities
- Provides administrative support to President and Account Executives in day-to-day operations and client contact. Serves as IT administrator and liaison to outside IT support company in maintain efficient operations of computer network
- Establishes and maintains office files, logs/forms and office procedural systems and manuals
- Provides HR services to staff of 6 full time and some part-time/contractors. Manages payroll and benefits programs. Oversees job costing/staff time tracking in Quick Books
- Manages bookkeeping and AR/AP using Excel and Quick Books.
- Tracks time and job cost/expense information in Quick Books and drafts client invoices in Excel. Maintains Excel spread on job cost/staff hours spreads
- Maintains company state and county records (taxes, property, business licence, etc)
- Provides administrative support and oversight, directs and supervises administrative assistant in bookkeeping administrative duties, marketing efforts, databases, mail merges in Word for e-mail and mailing projects, etc
- Oversees, tracks, and inputs all paperwork for advertising sales insertion orders into Space Master program for publication management clients. Pulls run sheets for account managers on a monthly/issues basis, invoices advertisers for insertions, coordinates payments/collections, supervising work of Administrative Assistant
- Provides ad trafficking for ad materials, ensuring materials are in on time as needed
- Coordinates project submissions/judging preparation/proof review and approval process. Provides management and coordination for project marketing efforts, logging and tracking reservations for submissions, materials, etc
- Serves as research production manager, coordinates mailing with mail house, preps survey packs for printing/mail/distribution, coordinates data entry
Qualifications